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A bid tabulation template is a great tool to verify that the final bid amount is accurately calculated. It is often helpful and sometimes even necessary to request bids from multiple contractors or subcontractors for the work you would like completed.
Receiving multiple bids will help to ensure you are getting the best price for the work. This abstract of bids template will help you compare all the bids received to make a decision on which contractor to select. By listing each contractor along with their bid amounts and qualifications, you can quickly assess and rank the bids received. For construction projects that include subcontractors, keeping track of documentation like contracts, licenses and contact information is important to staying organized.
Also, depending on the type of project, collecting and submitting subcontractor documentation may be a requirement and could result in project delays if not submitted in a timely manner. Use this template to track subcontractor information, scope of work and contract details.
Construction projects often require a significant amount of documentation be tracked throughout the project duration. From plans and specifications to inspection reports and weekly progress schedules, keeping these details organized could help expedite the project closeout and delivery process.
Using a construction documentation tracker template will ensure that you request and receive all required documentation, and enable you to quickly locate items when needed. Scheduling a weekly project status meeting is helpful, but visiting the job site on a daily or weekly basis is key to visually inspect progress, keep a documented history of the work and identify risk. When making site visits, use this inspection report template to record the amount of hours worked, materials and equipment used and progress made.
On projects that extend over a period of time, you will likely pay contractors and subcontractors on a regular schedule, based on the amount of work that is completed during the payment period. This contractor progress payment template helps to determine the payment amount based on the percentage of work completed to date with adjustments made for change orders , previous payments and retainage if required for each payment period.
Additionally, it includes a second sheet to track the amount of work completed on each task to easily calculate the total completed to date. During a construction project it may be necessary to make changes to the original contracted dollar amount or time-to-completion depending on certain changes like site conditions, scope or unforeseen circumstances. This contractor change order request summary template will allow the contractor to provide a description and breakdown of the requested change, and enable you to make an informed decision on whether the change is necessary and who should be responsible for the impact to the overall project budget and timeline.
Depending on the length and complexity of the project, it may be necessary to keep track of multiple change order requests over the duration of the project.
This change order log template will help to keep track of the change order descriptions, time extensions associated with the changes, and the cumulative contract dollar amount. Throughout the project, the contractor or subcontractors may have questions regarding the plans or specifications. It is important to have a process in place to collect, review and answer these questions in a timely manner to prevent any delays in work. However you decide to collect the requests for information RFI , using this RFI template will help to keep the questions and responses organized.
Work with your team, subcontractors, and clients on your next residential remodel with this project organized in phases. Use the Gantt chart to plan, track status, stay on schedule, and communicate with everyone involved. Depending on the type of construction project, prime and subcontractors may be required to submit their payroll reports.
A time and materials invoice is beneficial when emergency or extra work is needed during a project. It enables the contractor and subcontractors to provide quick turnaround on urgent work, while tracking and invoicing for their time and materials. With this time and materials invoice template you can add in the hours spent, materials used and a specific markup amount to calculate the total.
As construction projects near their completion date, it is important to inspect all the work that was constructed to ensure that it was done per the plans and specifications, and to your standards. This project punchlist template lists and tracks any corrections or updates you would like made, and keeps the contractor and subcontractors on the same page by providing them the complete list.
With Smartsheet, the changes are made in real-time so the punchlist is always up to date and can be shared online with multiple subcontractors.
Construction project closeout can be a long process due to the many steps that are often required including completion of punchlists, final inspections, contract closeout, submission of as-builts and more. To ensure that each of these steps are completed on time, a project closeout checklist is essential. With this project closeout checklist template, you can list all tasks needing to be completed along with details of each task, specific requirements and the date completed.
From pre-construction to project closeout, keep all stakeholders in the loop with real-time collaboration and automated updates so you can make better, more informed decisions, all while landing your projects on time and within budget.
The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. Try Smartsheet for free, today.
To accurately estimate your construction costs, you must first determine specific aspects of your construction project, like schedule based unit prices, assembly based unit prices, and labor costs. This will give you a baseline understanding of what it will cost you to complete the project. From there, apply a markup to your costs that will yield profits after any expenses. This will ensure that the project is profitable and comes in under budget.
Make sure to track your estimates to ensure that your construction project is hitting under or on budget during every phase of the project. First, create a comprehensive project plan.
For more construction project management templates, visit our article that features the top templates used by the most efficient construction PMs. Land your residential construction project on time and budget with this scheduling template, which allows you to manage each task associated with your project.
Input start and end dates, identify the percentage of each task that has been completed, and keep track of resources with this comprehensive template. Excel Smartsheet. Keep your commercial construction projects on track with this schedule template that allows you to manage specific construction deliverables, assign tasks to owners, and view progress. Keep all stakeholders, vendors, and clients in the loop, and ensure that each task is scheduled and moves you toward the larger construction goal.
Use this one-page construction schedule template to plan, manage, and track your projects in a single, easy-to-view location.
Print out physical copies to share among stakeholders so everyone is kept in the know, and work together to ensure all projects land on time. Excel PDF. Document a detailed schedule of original contract sums, including change orders, to keep your construction project within the bounds of your pre-approved budget. Identify and track scheduled valuations against actual spend to maintain an accurate balance sheet that you can use to justify the total amount of money spent once the project wraps.
Manage your expenses and keep all your payments in order with this complete payment schedule template. Document who you are paying, the service s provided, the date of payment, and the amount paid all within this single, easy-to-use template.
Ensure that the correct products and materials are being installed at the right time with this submittal schedule template. This weekly construction work schedule enables you to track and manage tasks over the course of a week. In addition to tracking the date and time of each task, you can also document the cost and total spend associated with each task to calculate your actual spend against budget.
Plan your construction project down to the hour to keep inventory of which tasks should be completed on each day, and by whom. Track scheduled start and end times and view who is assigned to each task throughout the workday to make sure nothing slips through the cracks. View your construction project in two-week increments to get a better understanding of the work that needs to be done in the next 14 days.
List each activity and project task, the location in which they should take place, and the person assigned to the project — this way, the entire team will be kept accountable and in-the-know. Track your construction project over a three-week period with this comprehensive schedule template, designed to give you a project overview of the near future. With space to document all project activities, locations, and task owners, you can stay on top of your project to ensure it lands on time.
Construction projects are extremely time-sensitive and rely heavily on schedules and deadlines to land on time and on budget. Keep the client looped in on when they can expect their project to be done, or make clients aware of any hiccups or roadblocks in the schedule. Inform your client and all project stakeholders of any responsibilities or deadlines that they need to meet. Schedule additional groups involved with your project, like subcontractors, inspectors, developers, etc.
Provide clear communication between the project manager, the construction workers, third-party vendors, stakeholders, and clients. Before you dive in and begin mapping out your construction project, you must first ensure that you understand the project and all relevant tasks associated with it.
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